Step-by-Step Guide
How to Create a QR Code for Employee Badges
Add a QR code to employee badges that links to contact info, a staff directory, or internal resources — scannable by colleagues and visitors alike.
Step-by-step instructions
- 1Decide what the badge QR links toCommon options: a vCard with the employee's contact info, a staff directory entry, an internal Notion or SharePoint page, or a contact form. vCard QR codes work best for visitor-facing badges.
- 2Generate the QR codeUse Dynamic QR's vCard QR generator for contact-saving badges, or the URL QR generator for directory pages. Use a dynamic code so data updates without reprinting all badges.
- 3Add to the badge templatePlace the QR code in the lower corner of your badge template, minimum 1.5cm × 1.5cm. Test on both iOS and Android before your full badge print run.
Tips for best results
- →Dynamic QR codes are essential for badges — employee roles and contact details change frequently
- →For visitor badges, link to a simple vCard or contact form rather than internal systems
- →Add a printed label under the QR code: 'Scan to save contact info'
Common questions
What should an employee badge QR code link to?
For visitor-facing badges: a vCard with name, title, email, and phone. For internal badges: a staff directory entry or intranet profile page.
Can I update employee badge QR codes without reprinting?
Yes — with dynamic QR codes, update the destination URL when an employee changes roles or contact details. Physical badges stay valid.
Do employee badge QR codes require a special scanner?
No — any smartphone camera can scan them. Standard iOS camera and Android with Google Lens work natively.